Document Center in SharePoint 2013

Introduction

SharePoint offers many things to maintains content. We are having libraries in every sites to handle this. If we are uploading thousands of documents, videos and pictures we can have separate site for this. That is called Document Center. It is working for both Authoring Environment and Content Archive

Authoring Environment

It is behaving like repository to handle documents and media assets.

Content Archive

We can able to store and view the documents. It will be looking like Knowledge base.

How to create Document Center

Here is the steps to create document center

• Go to Site Contents
• Click new Subsite
• Give Title, Description and URL
• Then, Choose Document Center template under Enterprise category

• Click Create. Site will be created and redirect us to home page

Uploading Documents

Here is the steps to upload a document to the site

• Click Upload Documents in home page

• We will get new form to upload a document
• Choose the document from computer and click OK
• Select the Content Type and give title
• Click Save

• The document will be saved in Document Library
• It will be displayed in Newest Documents and Modified by me

What's in Document Center

The Document Center is a place to upload a set of documents and manage in easier way. This site template will be ready with all needed feature of document management. It can be used as Authoring Environment or Content Archive.

Authoring Environment, is used to upload document with check in and check out option. Versioning will be enabled by default. And workflow can control the document life cycle.

In Content Archive,  We can able to upload and view the documents without versioning. We have only one major version in it. It will be behave like a Knowledge Base.

Other Features in Document Center site templates are,

Metadata Navigation

Managed Metadata System is used to assign terms to Document. This terms will used to categorized the document. It will be useful for users to navigate particular document

Document IDs

Each documents are having their own ID. This is IDs are not modified by anyone. Its not depends upon the document location. We can change the document location later but ID will not be changed.

Document Version

Versioning is enabled automatically in Document Center. That means Document Center will track of all the different change of document.

Conclusion

I have give some points about Document Center. Play with Document Center and get more knowledge.

Happy Learning !!!!!!!!!

Reset List Item ID in SharePoint

There is no option to reset the list item id in SharePoint. But we have an option in backend. We need to open a Content Database and Execute the Following query

Select * from AllListsAux where ListID = 'ListGUID' //This query is used to fetch the data of particular List


UPDATE AllListsAux set NextAvailableId=1 where ListID='ListGUID' //This query is used to reset List item id.

Note: Please be safe in all the aspects while doing this Content DB.

How to enable Open with Explorer in Document Library

Most of us face this issue in document library. "Open With Explorer" is not enabled. To enable this do the following.

Run --> services.msc --> Start Web Client.

Set Startup by as Automatic.

Blog site template in SharePoint 2013

Introduction

Blog is one of the useful site template in SharePoint 2013. Here we are going to see about the features of Blog.

Blog site Creation

Steps to create Blog Site

• Go Site Contents of Site Collection
• Click New Subsite
• Give Title, Description, URL for the site
• Then, Select Blog template in Template Selection

• Click Create 

We may get blog home screen after the creation.

Categories

We have an option to categorize our blog. We can able to see default categories on the left side of home screen. 

These are the default categories given by SharePoint. Each category will redirect us to their page which is list out the category blogs. We can able to create our own category also. Once you clicked the Add Category we may get new form to fill about category. 

Add Blog

Click Create Post in Blog Tool container.We may get new form for post. We need to give details of the blog like Title, Body, Category (Multiple category also available) and Published Date. Then click Publish

Blog will be displayed in home page.

Blog Tools

This is one of the container we have in the right side of home page. Let see options one by one

Manage Post

This option will redirect us to list view of blogs. We can able to see properties of blog like title, Created by, Published, Category, Number of Comments and like

Manage Comments

We can see all comments here and their properties like Title, Created by, Blog title. We can able to delete the unwanted comments here.

Manage Categories

We can able to see all the categories here. We can do add, edit and delete it.

Change Page Layout

We can able to change the page layout of home page. We have 3 layouts by default. The page will be changed based on the selected layout.

Conclusion

I given a small introduction about blog in sharepoint. We may get more knowledge while we work with this.

Happy Learning !!!!!!

Set Requird property for list column using powershell script

Here i am going to provide a script for set required property for list column.

$web = Read-Host "Enter site URL : "
$spweb= Get-SPWeb $web
Write-Host "Set Required attribute" -ForegroundColor Magenta
$list = $spweb.Lists["List Name"]
$field = $list.Fields["ColumnName"]
$field.Required = $true  //if you want to remove the required property give $false
$field.update()
$list.update()

Write-Host "Required attribute enabled" -ForegroundColor Magenta