Document Center in SharePoint 2013

Introduction

SharePoint offers many things to maintains content. We are having libraries in every sites to handle this. If we are uploading thousands of documents, videos and pictures we can have separate site for this. That is called Document Center. It is working for both Authoring Environment and Content Archive

Authoring Environment

It is behaving like repository to handle documents and media assets.

Content Archive

We can able to store and view the documents. It will be looking like Knowledge base.

How to create Document Center

Here is the steps to create document center

• Go to Site Contents
• Click new Subsite
• Give Title, Description and URL
• Then, Choose Document Center template under Enterprise category

• Click Create. Site will be created and redirect us to home page

Uploading Documents

Here is the steps to upload a document to the site

• Click Upload Documents in home page

• We will get new form to upload a document
• Choose the document from computer and click OK
• Select the Content Type and give title
• Click Save

• The document will be saved in Document Library
• It will be displayed in Newest Documents and Modified by me

What's in Document Center

The Document Center is a place to upload a set of documents and manage in easier way. This site template will be ready with all needed feature of document management. It can be used as Authoring Environment or Content Archive.

Authoring Environment, is used to upload document with check in and check out option. Versioning will be enabled by default. And workflow can control the document life cycle.

In Content Archive,  We can able to upload and view the documents without versioning. We have only one major version in it. It will be behave like a Knowledge Base.

Other Features in Document Center site templates are,

Metadata Navigation

Managed Metadata System is used to assign terms to Document. This terms will used to categorized the document. It will be useful for users to navigate particular document

Document IDs

Each documents are having their own ID. This is IDs are not modified by anyone. Its not depends upon the document location. We can change the document location later but ID will not be changed.

Document Version

Versioning is enabled automatically in Document Center. That means Document Center will track of all the different change of document.

Conclusion

I have give some points about Document Center. Play with Document Center and get more knowledge.

Happy Learning !!!!!!!!!